Automation Technology is a distributor of a number of automation
product lines and is an integrator of both mechanical and electrical
system for the manufacturing sector. Its market focus is in support of
the manufacturing process without exposure to the considerable capital
outlays and risk associated with large scale integration. The company is
organized around three departments, Outside Sales comprised of both
salesmen and product specialists who interface directly with the manufacturing customer, Inside Sales that
process incoming orders for products sold as individual items, and the
Engineering and Fabrication Departments (E&F) that are responsible for
creating integrated manufacturing solutions. Within E&F there are two
groups: the electrical group that designs and fabricates electrical
controls both for the process and discrete manufacturing sectors and the
mechanical group that designs and fabricates a range of static products
in support mainly of the discrete manufacturing sector. These groups
combine to produce conveyors systems and other electromechanical system
in support of the discrete manufacturing sector. They have recently
moved into the are of manufacturing “vision” systems and robotics.
IQ was brought in to address three major areas of management:
budgeting and planning, compensation, and engineering and fabrication
project management. With a budget of from 10 to 20 million dollars and
both internal and external accounting functions, the budgeting process
needed to go considerably further than what was available within their
management information system designed specifically for distributors
(Tribute). An inside accountant maintains the balance sheet and income
statement while interfacing with an external CPA. A system was required
that would interface with the information system and allow the monthly
review of Year-to-Date and monthly sales and expenses numbers. It needed
to be easily updated and easily modified to evaluate any trends that
were identified and consider the consequences for the year-end totals.
The custom system that IQ created offered these opportunities as well as
allowed the immediate analysis of engineering and fabrication hourly
costs for use in costing projects.
IQ was also tasked with helping to create a sales and management compensation program that tied
the level of compensation to performance, both individual and corporate.
An Integrated Compensation Model was created that allowed the evaluation
of a wide range of possible compensation plans in terms of overall
company profit. The sales program centered around three issues: the need
for salesmen to create a challenging but realistic plan and then execute
it, the need to stimulate sales in specific product lines to satisfy
vender demands, and the need to draw salesman’s effort into the $1M
range. The most innovative feature of the program was a sliding
commission scale based on the percent over or under their cumulative YTD
sales were relative to their cumulative plan. Because each plan was a
“growth” plan, the plan involved a monthly increase in sales such that
by year end total sales were above the previous year by some negotiated
amount.
Final IQ was tasked with creating a system for tracking engineering projects from the
Request-for-Quotation stage through the shipping/installation stage. An
Engineering Master Log was created to capture a wide array of
information including dates, hour of time expended by engineering and
fabrication and financial information concerning total amounts and any
prepayments timing and amounts. With this master log in place an array
of tabular and graphical reports were generated that allow corporate
management to easily asses the status of projects and allow E&F
management to achieve a number of critical project management milestones
such as completing engineering design, receiving all parts, fabricating
the product, testing and quality assurance, and shipping and/or
installation of the product. This system combined with daily review
meetings (usually taking 15 to 20 minutes) allowed the immediate
response to the inevitable issues that arose as projects proceeded. The
system also allowed the prediction of cash flow from the engineering
effort. In conjunction with the Engineering Master Log was a related
system for tracking any prepayments associated with larger projects.
In general IQ acted as an assistant to the President in the role of
solving problems by developing and implementing integrated management solutions.
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